Data Protection Policy

CK Food Safety Ltd has created this document to demonstrate its commitment to data privacy and its alignment to the requirements of the Data Protection Act 1998 and, in substitution from 25 May 2018, the General Data Protection Regulation 2018 (“GDPR”) in respect of handling and processing personal data.

We hold personal data about our customers and suppliers.

This policy contains details of how we seek to protect personal data.

We collect and store certain personal data

To enable us to carry out our services and keep in touch with you to provide advice and guidance.

Our Procedures

We must process personal data fairly and lawfully in accordance with individual’s rights. This generally means we should not process personal data unless the individual whose details we are processing have consented to this happening.

Data protection procedures and policies will be periodically reviewed and updated where necessary.

If a customer or supplier wishes to know what data we hold securely for them we will respond to that request.

The processing of all data must be:

  • Necessary to deliver a service
  • In our legitimate interests and not unduly prejudice to the individuals privacy

Accuracy and relevance

We will ensure that any personal data we process is accurate, adequate, relevant and not excessive, given the purpose for which it was obtained originally.

We will not use data collected for another purpose unless the individual concerned agreed to this.

Individuals may ask that we correct inaccurate personal data relating to them.

 Store data securely

We store data securely in accordance with our standard operating procedures

Data retention

Personal data is to be retained no longer than necessary.

Transferring data internationally

There are strict restrictions on international transfers of personal data. You must not transfer personal data outside of the UK.

Access requests

Under the Data Protection Act 1998 an individual is entitled, subject to certain exceptions, to request access to information held about them.

Processing data in accordance with individuals rights

An individual can request for their personal data not to be used for direct marketing purposes.

Privacy notice

Being transparent and providing accessible information to individuals about how we use their personal data is important to our company.

We will ensure any use of personal data is justified.

Consent

Consent is gained to collect and store personal data. This consent can be revoked by an individual at any time. We use mail chimp to deliver our newsletters you can view Mailchimps privacy policy at their website www.mailchimp.com/legal If you have previously agreed to us using your personal information for direct marketing purposes you may change your mind at any time by simply clicking the UNSUBSCRIBE link  at the bottom of our emails.

Reporting and maintaining breaches

All data breaches will be investigated by CK Food Safety L td and necessary steps with regards to the data breach will be taken. A data breach incident form is available for this purpose.

Cookies on the website

A cookie is a small file which asks permission to be placed on your computers hard drive.Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering your preferences.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from using the website to its full potential.

Third party sites

We post links to other relevant organisations and information which we believe will be of help to you. This website provides links to other third party sites, it is probable that these all use cookies which you may wish to review before further accessing sites.

Consequences of failing to comply

We take compliance with this policy very seriously.

Please note that if you wish you can request that we amend the data we currently hold on you. If you would like us to do this, simply email headoffice@ckfoodsafety.co.uk with the updates that you would like to make, and we shall ensure these are made on your behalf.

updated May 12th 2018